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Switch
Breaking up shouldn't
be hard to do.*
Move your books and keep them synced. Run Imprest free for a month while you compare. Switch only when we've earned your business.
*Our guarantee to you: it's always your data, and if for any reason you need to switch to another solution, we'll help out.
How it works
Three steps. No commitment until we earn it.
1
Connect
Sign in to your existing tool. Imprest imports your full history — chart of accounts, customers, vendors, invoices, bills, payments, journal entries, attachments. Minutes, not days.
2
Sync
Your existing system keeps working. Imprest stays mirrored to it for the month of your trial. Nothing breaks. You run them side by side and compare.
3
Switch when ready
When Imprest has earned your business, point your stack at us and turn off the old tool. You decide when. No cutover anxiety because there's no cutover deadline.
Everything intact
If it was in your books before, it's in Imprest after — exactly as it was.
- Chart of accounts (full hierarchy)
- Customers, jobs, and projects
- Vendors
- Invoices — open and historical
- Bills — open and historical
- Payments and bill payments
- Journal entries
- Bank transactions and reconciliation status
- Attachments
- Sales tax setup
- Recurring transactions
- Class / department / location tagging
And that's just the sticker price.
Why now? The math has changed.
The list price of every QuickBooks Online tier has run away from inflation. Essentials, Plus, and Advanced have grown between 11% and 13% per year — four to five times the rate of U.S. inflation. And the base subscription is only one of the ways the cost adds up.
QuickBooks Online monthly list price, 2016 → 2026
+28%U.S. inflation (2016 → 2026)
+215%Essentials base price (+12.2% / yr)
+250%Plus base price (+13.4% / yr)
+127%Advanced (since 2018, +10.8% / yr)
The other ways the bill gets bigger.
Seven specific patterns layered on top of the base subscription.
User-seat caps force tier upgrades.
Plus is hard-capped at 5 billable users since October 2019. Hire a 6th employee and you're forced into Advanced at $340/month — even if you don't need any of its features.
List-size limits trigger the same forced upgrade.
Plus is capped at 250 chart-of-accounts entries and 40 combined classes and locations. Hit either limit and the system stops you from adding more until you upgrade.
Free features get retired so you have to pay for them.
May 2025: Intuit discontinued Tags — a free, unlimited categorization tool — and told users to migrate to Custom Fields, which Plus caps at 4 per transaction. A free feature became a $200/month upgrade trigger.
The ACH fee cap was removed.
ACH used to cost a flat $0.50. September 2023: Intuit removed the cap. ACH is now 1% with no ceiling. A $100,000 invoice that used to cost $0.50 to collect now costs $1,000.
Desktop was killed for new customers.
September 2024: Intuit stopped selling Pro Plus, Premier Plus, and Mac Plus to new U.S. customers. New Desktop customers must buy Enterprise — starting at $1,609/year for one user and $6,598/year for six.
Per-employee payroll fees were added to plans that used to include unlimited payroll.
February 2026: Desktop Enterprise Gold lost its "unlimited payroll" benefit. The new model charges $1–$3 per employee per month on top of the base.
Accountants and bookkeepers got squeezed too.
July 2021: Intuit killed the 50% Wholesale Discount and replaced it with a 30% discount that expires after 12 months. 2026: firms themselves now pay $149/month for the "Accelerate" tier and $6–$8 per client per month.
IMPREST.AI
Pro at $35/month billed annually. Unlimited users. No seat caps. No list caps. No per-user fees. Bank feeds always included. Payments and payroll priced à la carte — opt in only when you need them.
No commitment until we earn it.
The risk-free promise.
Stays synced.
Your old system keeps working through the trial. No downtime, no broken workflows.
30 days free.
Use Imprest alongside your current tool. Pay nothing. No credit card required.
Switch only when ready.
No deadline. No penalty. No lock-in. The decision is yours.
From the people who know your books
The migration is built by the team that built QuickBooks.
Decades of accounting-platform experience, applied to the move that should never have been this hard. We wrote both sides — we know what to preserve and what to leave behind.
FAQ
Questions before you switch.
How long does the import take?
Most imports complete in under an hour. Larger histories (multi-year, high transaction volume) can take a few hours and run in the background while you keep using your current tool.
Will my existing tool still work during the trial?
Yes. Imprest doesn't write back to your source system. You keep using QuickBooks or Xero exactly as you do today; we mirror it.
What if my numbers don't match?
We compare every account total between your source and Imprest as part of the import. Any variance is surfaced and reconciled before we mark migration complete.
What happens to attachments and audit trail?
Every attachment imports with its source transaction. The audit log captures the migration event itself and every subsequent change.
How is sales tax handled?
Tax rates, agencies, and historical filings import. Filing schedules continue uninterrupted.
Can I roll back the migration?
Yes, during the trial. After cutover, Imprest holds your data per the standard retention policy and full export is always available.
What happens at the end of the 1-month trial if I haven't switched yet?
Nothing automatic. We don't silently charge you. The trial expires and you choose: add a card to continue, or stop.
Is my data secure during the sync?
Yes. See /about/security for the full detail.
Start free for 30 days.
Bring your books over today. No card required. Switch only when you're sure.
Start free trial